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Plan your trip one day at a time in the builder below, then export it to Google Sheets, Excel, PDF, or print it. Free, no account, and your itinerary is saved right in your browser.
Skip the builder and download an empty, ready-to-fill itinerary in the format you like.
Three steps from a blank page to a finished, shareable itinerary — no account, no software to install.
A good itinerary answers one question fast: what am I doing, and when? Fill each of these in and the template turns from an empty grid into a plan you can travel from.
Start with the fixed logistics: outbound and return flight numbers, departure and arrival times, and the airport transfer or train that gets you from the terminal to your hotel. Note the terminal, since large hubs move gates a shuttle ride apart. If you cross time zones, write arrival times in local time so a 6am landing doesn't surprise you. Add the check-in time for your first night's stay.
For each stop, record the opening hours and the complete street address, not just the venue name. Museums close one day a week and often stop admitting an hour before closing. A full address drops straight into a maps app and works the same whether you read it or hand your phone to a taxi driver. Cluster the day's addresses by neighborhood so you walk between them instead of crossing the city twice.
Keep every booking reference in one place: airline record locators, hotel confirmations, train tickets, and timed-entry passes. These are what a front desk or gate agent actually asks for, and hunting through your inbox at a counter is slow. Paste each number onto the relevant day card. If a booking includes a QR code or PDF ticket, note where it lives so you can pull it up without a signal.
Sketch what the trip costs in the local currency and your home currency side by side, so a 12,000-yen dinner reads as roughly 80 dollars at a glance. Separate what's prepaid (flights, hotels) from what you'll spend on the ground (meals, entry fees, transit, tips). A rough daily allowance keeps the trip on track without turning every purchase into arithmetic. Note where cards are refused and cash is expected.
Some things must be booked before you leave: popular restaurants, timed museum slots, guided tours, and any train seat that sells out. Write the date, time, and party size next to each, plus any deposit already paid. Booking ahead is also how you skip the two-hour line at the landmark everyone visits. List which reservations still need making so the gaps are obvious before departure, not on arrival.
A trip abroad stacks up more moving parts than daily life ever asks of you: a flight, a transfer, a hotel, and several days of places that each keep their own hours in a language you may not read. Holding that in your head leaves room for the small failures that cost real time, such as arriving at a museum on the day it closes or booking a table for a night you'd planned to be in another city. A written itinerary turns scattered confirmations into one sequence you can actually follow.
The goal is a spine, not a script. Pin the things that are fixed or paid for, such as flights, hotel nights, and timed entries, then leave the middle of each day open. That structure is what makes wandering safe: you already know where you sleep and what you can't miss, so an unplanned afternoon in a neighborhood you stumbled into costs you nothing. Overbook every hour and the first delayed train unravels the rest. A good itinerary protects your freedom to change your mind.
Five shapes of trip this template handles well. Start from the one closest to yours and adjust.
Two or three days in one city, so pick a couple of neighborhoods and stay close to them. Front-load the one timed thing you booked, then keep the rest walkable. A single well-placed hotel beats chasing sights across town when your hours are short.
A multi-city week strung together by trains. Give each city two or three nights so you unpack more than once, and book the intercity legs early since good seats and fares go first. Note which station you leave from; big cities have several.
Traveling with kids means shorter days and more margin. Anchor each day on one main outing, keep a backup indoor option for weather or meltdowns, and note nap windows and early dinner times. Confirm cribs, connecting rooms, and any dietary needs before arrival.
Meetings are the fixed points; everything else flexes around them. Log each meeting's local time and address, with travel time to the venue built in. Keep the hotel near your main site, and leave one evening open for the city so the trip isn't only conference rooms.
Distances between cities set the shape here. Write each driving leg with a realistic time, not the optimistic one, and know which night you sleep where before you set off. Mark fuel and food stops on the longer stretches so a remote hour doesn't catch you empty.
Trains run late, security lines stall, and a lunch you love runs long. Leave real gaps between anything with a fixed time, and give yourself an extra hour before a flight or a booked tour you can't miss. Back-to-back timed entries look efficient on paper and fall apart the moment one runs over. The buffer is what lets a good delay stay a good story instead of a missed connection.
Once you cross a time zone, decide on one clock and stick to it. Put every departure, opening hour, and reservation in the destination's local time, and let your phone handle the conversion from home. The trap is a flight that departs late local time but shows on a calendar still set to your home zone. Note the offset at the top of the itinerary so a red-eye arrival lands where you expect it.
Everyone on the trip should read from the same itinerary, not four screenshots and a group chat. Share one link so a change to the dinner reservation reaches everyone at once, and nobody's working from last week's plan. When you split up for an afternoon, a shared plan means the group knows the meeting point and time without a flurry of texts. Export it to a shared sheet if some travelers prefer their own copy.
A handful of things sell out weeks ahead: the famous restaurant, the timed slot at the busiest museum, the scenic train in high season. Book those the moment your dates are firm, then build the rest of the day around them. Advance tickets usually skip the general-admission line too, which can save more time than any shortcut on the ground. Leave the everyday cafes and neighborhood walks unbooked and flexible.
| Format | Best for |
|---|---|
| Google Sheets | Sharing with travel companions and editing together in real time, on any device. |
| Printing, or keeping an offline copy on your phone that opens without a signal. | |
| Excel | Editing offline on a computer, or if your travel group already works in Excel. |
| CSV | Importing into another planner, calendar, or spreadsheet app. |
Yes — completely free, with no account, no sign-up, and no watermark. Build as many itineraries as you like and download them in any format at no cost.
No. The builder runs in your web browser with nothing to install. Your itinerary is saved locally on your own device, so it's still here next time you open the page — no login required.
Yes. The builder works on phones, tablets, and computers. On a small screen the address and notes columns tuck away to keep it readable; rotate to landscape or open it on a laptop to see every column at once.
Export to Google Sheets and share that link — everyone can view and edit the same plan in real time. For people who'll be offline, send them the PDF instead; it opens without a signal.
Download it as a PDF before you leave. A PDF saved to your phone opens with no internet, which is exactly what you want the moment you land and switch to airplane mode. The live builder itself also keeps your trip stored on your device.
They hold the same itinerary in different files. Google Sheets is best for sharing and editing together; Excel is best for offline editing on a computer; PDF is best for printing or an offline phone copy. Pick whichever fits how your group travels.
Yes. Everything you type stays in your browser — it is never sent to or stored on our servers. We measure aggregate visits with Cloudflare's cookieless analytics and Google Analytics; neither can see or read your itinerary.
Yes. The Print and PDF buttons produce a clean, one-page-per-day layout with the builder controls stripped out — just your destination, dates, and each day's plan, ready for a folder or a hotel desk.